Some of the Tailored Time team carry out valuable proof reading and copy writing services for our clients. A client recently asked us what the difference is and for us the main difference is that when proofreading, we are mainly looking only for typos. Copy editing is a much more detailed process as we look for style consistency/inconsistency, technical punctuation and grammar problems and rephrase awkward sentences. If you don't have the budget to outsource your proof reading, then here are our 10 top tips to help you get it right the first time:
1. Re-read Your Work
Over and over again - even if it drives you crazy....
2. Minimize Distractions
It is a good idea that when you are proofreading your work that you minimize all distractions or as many distractions that you can, turn the radio off, take yourself to a quiet place, schedule time out of your diary, don't pick up the phone...
3. Read Your Finished Piece Out Loud
If you read it out loud, you are less likely to scan the document and miss vital errors. This might be difficult in a busy environment but it makes a big difference.
4. Use Spell Checker
The document spell checker is a great way to spot really obvious mistakes, but equally, you cannot rely on a 100% accurate document without re reading it yourself. Remember to make sure that you have chosen the correct language setting too...
5. Use Grammar Checker
Also a useful bit of kit but again, this is used in conjunction with reading the document through yourself.
6. Page numbering
Ensure that you always closely review page numbers and other footer/header material for accuracy and correct order.
7. Read Slowly
By reading both out loud and slowly you will increase your chances of catching an error. Follow the words with your finger, take your time and this will give you a chance to spot more inaccuracies.
8. Read it backwards
Sounds crazy but by reading it backwards you focus more on the spelling of each word.
9. Give it to someone else
Having a second/third/fourth pair of eyes on the document makes a huge difference.
10. Proofread Everything
Remember, if your document has tables, graphs and headlines read them all because your audience certainly will.
What are your recommendations? We would love to hear from you!
Business Support Services for UK and Foreign companies and entrepreneurs. Our services allow companies to have an immidiate structure and presence in the UK. - Company formation - Virtual office - Personal assitant. - Marketing Development - Accouting, legal and HR support - Onshore and Off-shore services. Visit our webite: www.tailoredtime.com or contact us at contact@tailoredtime.com - tel: +44 207 243 6455
